Hire

Bring on the right person the first time: clear role, clear expectations, structured interviews, and a simple scorecard so you’re hiring for fit and skill—not vibes.

Train

Train like a real company does: a 2–4 week onboarding plan, documented SOPs, examples, and feedback loops so your VA can repeat your process without constant hand-holding.

Retain

Keep great people by running it steady: consistent workload, weekly check-ins, measurable goals, and fair pay increases tied to performance so they stay long-term and keep improving.

Woman smiling headshot Julia Hicks

Meet Your Instructor

Hi, I’m Julia Hicks — business owner of WNC Real Estate Photography and Diynamik. I don’t believe the outdated agency model works: you pay inflated fees, the agency skims off the VA’s pay, and you never build a direct relationship with the person doing the work — you build it with the agency. Matchmaking is a better alternative, and I offer it. But the reality is the high upfront cost (which covers months of sourcing, onboarding, and coaching) isn’t always doable — and it isn’t always necessary. That’s why I teach business owners how to hire, train, and retain VAs themselves, so you own the relationship, pay fairly, and have a repeatable system you can use again and again as your team grows.

Course Curriculum

6 Chapters · 23 Lessons

  1. 1

    Meet Your Guide

    1. Who I Am and Why I Built This System Free preview
  2. 2

    Lesson 1 | Designing Your VA Role

    1. (Included in full purchase)

      Start Here: What Working With a VA Actually Looks Like

    2. (Included in full purchase)

      Workload Audit: What You Really Do All Day

    3. (Included in full purchase)

      Build Your Delegation Map: What Your VA Will Actually Do

    4. (Included in full purchase)

      Define the Role: Title, Hours, and Daily Rhythm

  3. 3

    Lesson 2 | Finding and Selecting the Right VA

    1. (Included in full purchase)

      Write a Job Post That Attracts the Right VA

    2. (Included in full purchase)

      Where to Source Quality Candidates

    3. (Included in full purchase)

      Screening Applicants Without Getting Overwhelmed

    4. (Included in full purchase)

      Interviewing & Paid Trial Tasks: Choosing the Right Person

    5. (Included in full purchase)

      Make the Offer & Set Expectations From Day One

  4. 4

    Lesson 3 | Onboarding & 30-60-90 Day Ramp-Up

    1. (Included in full purchase)

      Training Foundations: SOPs & Build-As-You-Go Training

    2. (Included in full purchase)

      Week 1 Quick Start: Set Up, Pay, and First Tasks

    3. (Included in full purchase)

      Week 2: Increasing Ownership & Adding Complexity

    4. (Included in full purchase)

      Your First 30 Days: Onboarding Framework & Quick Wins

    5. (Included in full purchase)

      The Full 30–60–90 Day Plan

    6. (Included in full purchase)

      Training Tracker, Weekly Calls & Basic KPIs

  5. 5

    Lesson 4 | Lead, Evaluate & Retain Your VA Long-Term

    1. (Included in full purchase)

      Your Management Rhythm: Weekly, Monthly & Quarterly Check-Ins

    2. (Included in full purchase)

      Metrics That Matter: Scorecards, KPIs & Red Flags

    3. (Included in full purchase)

      Feedback That Actually Works (Without Micromanaging)

    4. (Included in full purchase)

      Retention Playbook: Keeping Your VA for 2–4+ Years

    5. (Included in full purchase)

      Compensation, Bonuses & Long-Term Loyalty

  6. 6

    Lesson 5 | 30 Days to Your VA – From “I’m Drowning” to “Offer Accepted”

    1. (Included in full purchase)

      Get Clear & Get Candidates

    2. (Included in full purchase)

      Days 15–30 – Interview, Evaluate & Hire